As a virtual assistant, you may be given a variety of responsibilities by clients. Sometimes, it becomes difficult to manage so many different tasks. As my business grew, and I started to receive more clients, I started to realize that I didn’t just need to manage client work, I needed to manage my own time and work.
How can you juggle it all?
So, from experience, I know that clients expect quality work, timeliness, organization and efficiency. Below are 3 tools I have found were needed the most, especially when first starting my virtual assistant business.
Microsoft Office- Creating Documents, PowerPoints, Spreadsheets, etc.
It’s no secret that Microsoft Office is a user-friendly software. As a virtual assistant, I have been responsible for creating documents, contracts, content calendars, and a variety of other tasks for my clients.
Powerpoint, Excel, and Word are ones I use most, but there are other Microsoft Office programs as well. Microsoft Word is one of the most basic tools to use when connecting with people online. Regardless of the type of documents you will create, Microsoft Word is one of the biggest need-to-know programs.
Google Calendar/Outlook Calendar- Managing Multiple Calendars
Your clients are busy business professionals. As a result, they are typically unorganized. They rely on you to keep them on track. They will have a variety of events, campaigns, meetings, and calls that need to be scheduled. Knowing how to use both calendars in your VA business is a must. And these are the most common. Google and Outlook both provide a variety of different tools to help you keep your clients on track. Both provide similar, easy-to-use features which can help you. It also will help your clients stay more organized.
Gmail/Outlook Email-Email Organization and Filtering
One job you may have as a virtual assistant is helping organize and maintain your client’s email. Sorting through 9,000 emails, most of which are junk, is the last thing a business owner wants to do. They have a business to run.
Learning to master the different tools within Gmail or Outlook Calendar have benefited me as a virtual assistant many times over. Many business owners are in need of Email Organization. They need VAs like you to help them filter out the trash from the important emails. Gmail and Outlook Email are free. If you don’t know how to use them, Youtube has tutorials available to train you.
These are just a few things I needed most when first starting out as a virtual assistant. As you grow, you can expand your knowledge and learn more skills along the way. But these are a good start.
We started at zero a year ago. It was just me and a crazy decision to start my own virtual assistant business. As a result, I hit 6 figures in 10 months.
Do you want to learn the skills needed to start your own virtual assistant business and turn it into a 6 Figure company? Check out our brand new 6 Figure Virtual Assistant course where we dive into all of our tips and tricks for becoming a 6 Figure VA. Here is another post we did called Launch Your Business With the 6 Figure Virtual Assistant Course